Structure Google Drive to boost your collective efficiency
With Digital Salamander, turn Google Drive into a clear, secure, and high-performing workspace
Take Back Control of Your Drive
Why structure your Google Drive?
Google Drive is one of the most powerful collaborative tools on the market. Professional Drive structuring is much more than just organizing files.
It’s a tangible organizational transformation that gives you control over your data and ensures effective collaboration!
What are the risks of a poorly structured Drive ?
Sensitive files accidentally accessible
Deleted documents
Unmanageable duplicates
Untraceable files or files owned by someone outside your organization
Teams losing time and motivation
An organization taking risks without even knowing it
Our Approach
A Clear and Human-Centered Methodology
Step 1 : Initial diagnostic of your Drive environment
We start by understanding how you use Google Drive today to identify strengths, roadblocks, and high-risk areas.
We specifically analyze :
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The current organization of folders and shared spaces
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How files are named, stored, and shared
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The actual level of collaboration between teams
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Digital skills within your teams
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Duplicates and inconsistencies
We also conduct interviews with your internal key users and a user survey to pinpoint needs, usage, and friction points.
👉 Result : A clear snapshot of your current situation and an initial action plan tailored to your reality.
Step 2 : Implementing a collaborative structure
Based on the audit, we work with you to build a new Google Drive organization that is consistent, sustainable, and easy to use.
This includes :
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The creation or reorganization of Shared Drives
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The development of a clear and shared naming charter
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The harmonization of access rights and responsibilities
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The security and data management settings
👉 We make sure to provide you with communication materials so that each team understands the rules, applies them, and reaps immediate benefits.
Step 3 : Team training and change management support
A well-structured tool is useless if users don’t know how to use it. That’s why we offer customized, accessible, and motivating support :
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Personalized guides, tutorials, and resources
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Creation of an internal network of “Drive Champions”
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Sharing best practices for using Google Drive
👉 Your employees gain skills and take control of Drive with confidence and autonomy.
Step 4 : Follow-up, continuous improvement, and indicator-based management
Structuring doesn’t stop once it’s set up. We help you measure progress, adjust practices, and maintain a high level of quality over time.
We implement a follow-up plan that allows you to :
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Track key indicators (shares, duplicates, adoption, consistency)
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Manage risks and alerts (critical access, orphaned files, etc.)
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Receive a clear and actionable report for management or CIOs
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Update practices based on Google Workspace developments
Ready to put your Drive in order ?
A well-structured Google Drive means more clarity, more collaboration, and more security.
Digital Salamander supports you from audit to training, with a proven method, clear communication, and an educational approach adapted to businesses of all sizes.
📞 Let’s discuss your current situation and define your action plan together.
Frequently Asked Questions
You benefit from:
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Daily time savings and smoother workflow
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Reduction of human errors and better access management
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Improved collaboration between teams
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More strategic adoption of Google tools
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Peace of mind for users and visibility for CIOs and managers
No, absolutely not. Our approach is based on improving what already exists, not on a drastic overhaul.
We analyze your current organization, identify what works and what doesn’t, and propose progressive, consistent changes that respect established usage. The goal isn’t to disrupt your teams, but to help them work better together in a clearer environment.
Most likely, yes. We support VSEs, SMEs, ETIs, franchises, and multi-site networks, with very different needs.
Whether you’re in a growth phase, already structured, or in the midst of a digital transition, our support adapts to your size, industry, and digital maturity.
Our method is designed to be progressive and minimally intrusive. We move forward in clear steps, with targeted actions and support that fits your pace.
Our training sessions are short, practical, and results-oriented, and can be followed in workshops or via video, depending on your constraints. The idea isn’t to add to your daily workload, but to simplify it, for the long term.
No, we make it a point of honor to not delete or move anything without validation. Every action is documented, tracked, and tested.
We work in collaboration with your administrators or key users to ensure a secure transition. Your files remain intact. What we change are the rules and practices to make them more efficient.
Yes, because they will be involved in the process. We engage your employees through workshops, surveys, training, and a resource hub.
Far from imposing a top-down method, we co-create a new organization with your teams that makes sense to them. The result is a natural, sustainable, and stress-free adoption.
That’s precisely when it becomes critical. A Drive used without clear rules gets cluttered quickly, becomes confusing, and eventually slows down your teams.
Our clients tell us, “We didn’t realize how disorganized it was until we had a clean structure.“
Even if your employees use Drive daily, they often only use 30 to 40% of its potential. We help you turn it into a productivity lever, not just a storage space.
We provide you with a measurable follow-up plan, complete with quality indicators and management tools. You’ll know exactly what to track, how to adjust, and how often.
And if you wish, we can stay by your side with regular reviews or one-off training sessions for your new hires or internal key users.